Important timings & Exhibitor Information
2nd June 2023
Company Profile Information deadline
If you have yet to supply a company logo (.eps file) and 250-word profile text, please send this to email@example.com no later than Friday 2nd June 2023.
28th June 2023
Delegate Places deadline
Please inform us of all your attendees by supplying the following information to firstname.lastname@example.org no later than Wednesday 28th June 2023.
(if names are not provided by this time, they may be denied entry.)
Telephone number and email
(This is essential for confirmation emails)
*Will be used on delegate badges.
The address for the delivery of postal items to the venue is:
<Name of Company / Exhibitor>
Cycle County Active County Oxford
Oxford University Events Venue
75 - 81 High Street
Please ensure you put your company name on each item, this will make it easier to identify.
Please ensure any advance deliveries are not made before Tuesday 4th July 2023 . Also ensure that the exhibition name is clearly stated along with the date of the exhibition.
Please be aware that the venue will not take responsibility if any consignments are misplaced.
Should you directly book a courier service to collect to deliver items, the courier must be able to bring equipment into or out of the building and not just provide a curb side service. This is particularly important for large, expensive equipment as our facilities team are not insured to move this. When this equipment needs to be moved to another room we request that a member of the exhibition team is on site to do so.
Please note that the venue not have any forklift trucks or lifting equipment to take large or heavy items off a lorry and into the building
Exhibitor Set Up
The exhibition is taking place in the North School.
Tuesday 4th July: ?????
Wednesday 5th July: ????
Please refrain from:
Any exhibition, demonstration or performance of hypnotism
Using electrical equipment without a valid PAT testing certificate.
Obstructing any access or emergency exit routes or doorways
Using candles or naked flames (although LED candles offer an excellent and safe alternative!)
Fixing anything to the walls with any form of adhesive
Please ensure that:
All stands, staging and lighting must be a minimum distance of 18 inches from the walls throughout the entire room.
You remove all rubbish and equipment at the end of your event
Should any damage be caused to the area of an exhibitor this will be charged to their company.
Exhibitors are not permitted to use the grassed areas in the outdoor exhibition.
Exhibitors can use The Quad as a place to unload during the designated set up times.
You can also unload from the front of the building (High Street), there is a single yellow line just pass the main doors and a disabled access ramp that can be used.
Anyone driving to The Examination Schools will want to access the venue via The Magdalen bridge in order to avoid the bus gate.
Getting to the Venue
If you require van parking for the duration of your event then there is parking for large vehicles at the Redbridge Park and Ride, just outside the city on the Abingdon Road. The cost of this £10 per day (as of Feb 2021). For further information, please see the Oxford City Council website.
The most up-to-date exhibition floor plan can be found here: Exhibition Floorplan
The exhibition format is open plan, table top style. Please note that shell schemes are not supplied for this event.
Power will be supplied to each stand, please bring any additonal extension leads with you.
Audio & Visual
A limited number of plasma screens are available to hire for £200 plus VAT.
Please contact email@example.com if you require one.
All items must be collected between 08:00 - 10:00 on Friday 7th July 2023.
Principal Events Logistics Coordinator
+44 (0) 207 091 7865
+44 (0) 207 091 7861
Events Venue Coordinator
Examination Schools, Oxford
01865 288 558